Wine purchasing for 100-150 person function | Australian Frequent Flyer
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Wine purchasing for 100-150 person function

teammongo

Junior Member
Joined
Mar 9, 2016
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46
I have been tasked with purchasing wine/beer for several functions, one a private do for 100 people, and another for 30-50 people.

Aiming for mid tier booze about $30-$50 a bottle.

Any suggestions about how to go about it?

Thanks
TM
 

RooFlyer

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Nov 12, 2012
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What sort of venue? If already licenced, I'd be surprised if the venue would allow you to source your own booze.

If a private venue, I'd go to a bottle shop chain and negotiate a deal, including returns. But I'd also wonder about needing a liquor licence for the event, if its not family / friends (don't know, just wondering).
 

penegal

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May 17, 2009
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5,413
Do you also need glassware?

You can rent glassware through reputable bottle shops. There are usually two prices - whether you return them clean or dirty. It's usually worth paying for cleaning unless you have a commercial dishwasher.

It's been a little while since I've done this, but Dan Murphys, and most reputable bottle shops allow returns (and refunds) of whole cases of unopened stock returned immediately after an event.


With regards to beverage choices, I'd suggest you pick 1 or 2 full strength beers, a light beer and a cider.

For wine, generally 1 sparkling, and 1 or 2 each of whites and reds. Remember some varieties have strong opinions (e.g. Chardonnay, Pinot Noir), so if you get one of them, I would also get a middle of the road option also (e.g. Sauv Blanc / Semillion, Shiraz, etc).

I wouldn't get anything more, as it's overkill.
 

teammongo

Junior Member
Joined
Mar 9, 2016
Messages
46
Thanks guys, that’s kind of the stuff I was after. It’s a private function at my house. I have bought the glassware, 75c/glass cheaper than hiring!

How much per person? I have been told aim for about 1 bottle of wine per person. How much beer per person should I budget on?

Thanks
TM
 

TheTravellingWino

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Hi TM,

Where are you located? Just wondering as I may be able to point you in the right direction for retailers who specialise in catering for these type of events.

I would average consumption to 5-6 drinks per person beer and wine combined. Some may have many more than this and some may drink very little or non at all.

I would stick with 4-5 varietals-

Sparkling
Sauvignon Blanc or Pinot Gris/Grigio
Shiraz or Shiraz Cabernet
And a small amount of Chardonnay and Pinot Noir.

Thanks

Mat
 

PDog

Active Member
Joined
Nov 25, 2011
Messages
810
We had 90 people here last weekend for my husband's birthday (we have 60+ a couple of times a year) so here's a couple of my thoughts:
Agree purchasing glasses. I have the ikea red wine glasses ~$5.50 for 6 & two boxes of 60 flutes from DM a couple of years ago (ikea flutes are yuk)
We had a keg this year- not cheaper, you risk losing any not finished (we had maybe 10% left, but that's 5lts of beer!) but SO GOOD for the recycling bin situation!
I work on 6.5 drinks per person (assuming 5 glasses wine per bottle, 6 per sparkling, 24 drinks to a slab). Some people bring stuff, despite us saying no need to.
I found that purchasing wine over time spread the cost & saved me $$. For example, I saw NV Chandon at first choice for $18 & swooped.
Last year for simplicity we had 3 whites & 3 reds, but (we found) our friends like options. Yup, there were prob 20 diff reds open at one stage, but they all / mostly got finished.
Water, lots of water. Grab some of those 5ltr jars with taps from ikea / kmart / wherever & chuck in some different fruit & ice. I have glass tumblers from ikea for this. I used to buy a case of San pellegrino, but I hate the idea of shipping glass & water half way around the world & also avoid plastic where possible.
Also get some tubs for your cold drinks (mine are metal ones I bought locally, but they are available everywhere)
Don't stress about having a bazillion glasses (if you can store them) as everyone will borrow them from you for future parties & you'll be guaranteed an invite ;-)
Despite it being summer, we always go through more red wine than I expect. Red : white : sparkling is 40% : 30% : 30%
Sauv blanc also polarises people. So does reisling (I am surprised those two were the most leftover) Pinot Grigio is the universal wine for our crew (& Shiraz)
And because this is AFF ;-) every time 1st choice or Liquorland had a bonus FB offer, I jumped on the offer.
Have fun!
 

teammongo

Junior Member
Joined
Mar 9, 2016
Messages
46
Hi TM,

Where are you located? Just wondering as I may be able to point you in the right direction for retailers who specialise in catering for these type of events.

I would average consumption to 5-6 drinks per person beer and wine combined. Some may have many more than this and some may drink very little or non at all.

I would stick with 4-5 varietals-

Sparkling
Sauvignon Blanc or Pinot Gris/Grigio
Shiraz or Shiraz Cabernet
And a small amount of Chardonnay and Pinot Noir.

Thanks

Mat
Hi Matt,
Firstly thank you for the great advice. It is much appreciated.
I am in BrisVegas. My wife's "crew" are bubble inclined, so probably >50% of white will be bubbles.

TM
 

andye

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Jan 14, 2013
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Discounted WISH cards for Dan's helps.
Alternatively pick up the VA Status Credits at Liquorland
 
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