Another FT member and I put many hours into the Cairns FT get together of a few years ago which
Straitman referred to above. This time I would be of very limited assistance as I'll be in Europe and elsewhere from mid-January to the beginning of July. Life is tough for me
There are others up here that might be prevailed upon to help.
I'd offer a little bit of advice though. In picking dates you need to take into account what is happening in Cairns. The G20 Finance Ministers' Meeting is here from 18-21 September. Apart from the security aspect which I think will be a major imposition (good time for a local to leave), hotels will be at a premium. Just checking the Hilton it appears to be block booked out from the 16-22 September. Other hotels will be the same.
Victorian, NSW and Queensland school holidays look as if they are all from September 20-October 7 in 2014 and they put a lot of pressure on accommodation in terms of both availability and price. Restaurants, reef trips etc. also get stretched and air fares will be at the high end.
And there appear to be conferences at the Convention Centre from August 30-September 3 and September 10-13 each with more than 800 delegates. That will again put pressure on accommodation etc.
I'd advise to look at having the meeting in August rather than September or indeed go for later in October. Mid-late October is usually warm to hot but not insanely humid and I reckon it is the most stable weather of the year.
Anyway, just some thoughts to throw into the mix.