Just curious about the time it takes and level of detail to which those on here who travel for work, have to put into reporting expenses.
For the company I work for, several years ago, the process was fairly simple. You got your company credit card statement, attached reciepts, wrote on the statement what the expenses related to, and submitted cash expenses online via spreadsheet. A weeks travel = 5-10 minutes. Electronic downloads went straight to accounting for allocations.
Then it changed to an online system, where you had submit each expense online with an explanation, and check the coding (usually accurate). Also cash expenses added that way. A weeks travel = 10-15 mins.
In the last 12 months we moved to a more detailed online system. Now everything has to be itemised, so if you have a hotel stay for 4 nights, you need to break down every charge on the bill, including individual itemisation of web, meals, minibar etc (if nightly rate is same for stay, only have to enter rate and taxes once). For airline tickets, need to enter ticket number and airline. For group meals, need to enter names of those present and position titles (before you just wrote it on the receipt). Thankfully they haven't forced it here, but in our Australian offices everyone has to also scan their receipts in and attach electronically. A weeks travel can now take 30 minutes to do.
I just wondered what others experiences are, and is this the norm these days?
For the company I work for, several years ago, the process was fairly simple. You got your company credit card statement, attached reciepts, wrote on the statement what the expenses related to, and submitted cash expenses online via spreadsheet. A weeks travel = 5-10 minutes. Electronic downloads went straight to accounting for allocations.
Then it changed to an online system, where you had submit each expense online with an explanation, and check the coding (usually accurate). Also cash expenses added that way. A weeks travel = 10-15 mins.
In the last 12 months we moved to a more detailed online system. Now everything has to be itemised, so if you have a hotel stay for 4 nights, you need to break down every charge on the bill, including individual itemisation of web, meals, minibar etc (if nightly rate is same for stay, only have to enter rate and taxes once). For airline tickets, need to enter ticket number and airline. For group meals, need to enter names of those present and position titles (before you just wrote it on the receipt). Thankfully they haven't forced it here, but in our Australian offices everyone has to also scan their receipts in and attach electronically. A weeks travel can now take 30 minutes to do.
I just wondered what others experiences are, and is this the norm these days?